Can the property manager approve scope changes?

Only if the owner has said so in writing, ideally with a dollar or scope limit. Otherwise the safest instruction is that work stops at the planned boundary until the owner reviews photos and readings and approves the change.

What if house staff live on the property during the work?

Treat their quarters like any occupied bedroom: keep them well away from the containment entrance and the debris route, and make sure they know not to open the plastic. If anyone has asthma or other health concerns, they should talk with a doctor about whether to stay elsewhere.

How should keys and alarm codes be handled?

Use a temporary alarm code that can be deleted after the job, and keep a written log of who has keys. Agree on who locks up at the end of each day and who checks that equipment left running is safe.

Mold Job Handoff Sheet for Property Managers and House Staff

Fill in before leaving

On-site contact: Name, role and how the contractor reaches them
Owner decision contact: Who approves scope changes, and how quickly they can respond
Access: Which doors, gate codes, alarm instructions and parking area the crew uses
Off-limits areas: Rooms the crew should not enter or use for storage
Utilities: Locations of the main water shutoff, electrical panels and HVAC equipment
Spending limit: Amount of additional work the on-site contact may approve, if any

Daily checks for the on-site person

Containment walls intact, with no tears or open seams
Air scrubbers running and their exhaust going where it should
Doors to the work area closed and floor protection in place along the debris route
No debris bags left inside the finished part of the house
Drying equipment running if it is supposed to be
A photo of the work area sent to the owner at the end of each work day

Milestones to report to the owner

Containment complete: Photos showing plastic walls, entry and sealed vents before removal begins.
Removal underway: Photos of what has been opened and any unexpected growth found.
Scope change proposed: Readings and photos sent to the owner, with no further removal until approved.
Cleaning and drying done: Moisture readings and photos of clean framing.
Verification: The clearance report or inspection notes before rebuild starts.

Questions the owner should settle with the contractor in advance

Who on your side communicates with the property manager, and how often?
How will you share photos while the owners are away?
What will you do if you find a new leak or hazard while the owners cannot be reached?
How will alarm codes and keys be handled at the end of each day?

Common questions

Can the property manager approve scope changes?: Only if the owner has said so in writing, ideally with a dollar or scope limit. Otherwise the safest instruction is that work stops at the planned boundary until the owner reviews photos and readings and approves the change.
What if house staff live on the property during the work?: Treat their quarters like any occupied bedroom: keep them well away from the containment entrance and the debris route, and make sure they know not to open the plastic. If anyone has asthma or other health concerns, they should talk with a doctor about whether to stay elsewhere.
How should keys and alarm codes be handled?: Use a temporary alarm code that can be deleted after the job, and keep a written log of who has keys. Agree on who locks up at the end of each day and who checks that equipment left running is safe.

General information for Cherry Hills Village, not a quote or professional advice. In an emergency, call 911.